Saving a Document File for the First Time

To save a document for the first time, click the Save button, which appears on the Standard toolbar. (You can also choose the File menu's Save As or Save command.) When the Office program displays the Save As dialog box, follow these steps to save the document file.

Callouts

1.      Use the Save In drop-down list box to select the folder in which you want to save the document. (If you want to save a document file in your History, My Documents, Favorites, or Web Folders folder, click the corresponding icon on the left. If you want to save a document file to your desktop, click the Desktop icon. If you want to store the document file in a new folder, click the Create New Folder button and then, when prompted by Windows, provide a name for the new folder.)

2.      Enter the filename you want to use for the new document file into the File Name box.

3.      Click Save.

TIP: The Save As dialog box also provides several other buttons. For more information about any of these buttons, refer to the later chapter sections, "The Favorites Folder," "Changing the Open Dialog Box's File Listing Information," and "Using the Commands and Settings Menu."

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Naming Your Document File

You can name your document files just about anything you want. For all practical purposes, there isn’t a limit on the length of your document file. (You can use as many as 255 characters, for example.) Don’t, however, specify a three-character file extension yourself. Let the Office program add that bit of information for you. Office programs use the file extension (as well as other information stored in the file) to identify the format of the file.