Figure 8-5 demonstrates the six ways to view a document in Word. Table 8-2, meanwhile, describes each view. Each view has its advantages and disadvantages, but the important thing for you to remember is that changing views is easy. You can change views either by choosing commands on the View menu or by clicking the View buttons in the lower-left corner of the screen. (One view, Print Preview, was designed for reviewing documents before you print them, but I find this view so valuable that I count it among the views that Word offers.)
A. Normal view
B. Print Layout view
C. Print Preview
D. Web Layout view
E. Outline view
F. Full Screen view
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View |
Description |
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Normal |
For writing first drafts and doing basic editing work. In Normal view, you can concentrate on the words. Sophisticated layouts, including graphics, either do not appear in Normal view or appear in the wrong places, as Figure 8-5 demonstrates. Click the Normal View button or choose View | Normal to switch to Normal view. |
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Print Layout |
For laying out documents. In Print Layout view, you can see precisely where columns begin and end, where the page's edges are, and where graphics and text boxes appear. In addition to graphics, page borders appear in Print Layout view, as Figure 8-5 shows. Click the Print Layout View button or choose View | Page Layout. |
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Print Preview |
For seeing more than one page at a time and getting a sense of how the entire document, not just a single page, looks. In Figure 8-5, two pages appear on the Print Preview screen, but you can display many more by clicking the Multiple Pages button and selecting several page icons from the drop-down menu. To get to the Print Preview screen, click the Print Preview button on the Standard toolbar or choose File | Print Preview. |
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Web Layout |
For laying out and dressing up documents that will be seen online. Use this view when you work on documents that won't be printed, but will be seen only on computer screens. In Figure 8-5, you can see the dark page background in Web Layout view, but not in any other view. Choose View | Web Layout or click the Web Layout button. |
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Outline |
For organizing material into headings. In Figure 8-5, I clicked the 2 button on the Outline toolbar to display first and second level headings only. Chapter 11 describes Outline view in detail. Choose View | Outline or click the Outline View button. |
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Full Screen |
For focusing on the task at hand. In Full Screen view, the menus, toolbars, status bar, and taskbar are stripped from the screen so you can see what the document will look like when it is printed. To give commands, either use keyboard shortcuts, right-click to see shortcut menus, or slide the pointer to the top of the screen, which makes the menu bar appear so you can choose commands. Choose View | Full screen to switch to Full Screen view. To leave Full Screen view, click the Close Full Screen button or press the Esc key. |