A meeting, like an appointment, occupies a specific time period, but it involves other people besides yourself. If you are using Outlook at home, the difference between an appointment and a meeting doesn't matter at all; but if your computer is connected to a network and the network uses Microsoft Exchange Server, you can send invitations to others on the network at the same time as you schedule a meeting.
In Figure 21-3, a meeting takes place between 1:30 and 3:00, and a recurring meeting takes place between 12:00 and 1:00. Notice the two small heads in the 12:00 and 1:30 time slots—those heads tell you that a meeting has been scheduled. The revolving arrows mark recurring meetings or recurring appointments.
To schedule a one-time appointment, meeting, or event, follow these steps:
1. Switch to Day view, if necessary, by clicking the Day button or choosing View | Day.
2. In the calendars on the right side of the Day or Week view, click the day when the activity is to take place. If the month in which the activity is to take place is not in view, click the arrow to the left or right of the month names to see different months.
TIP: To go quickly to a date far in the future or past, click Ctrl-G or choose Go | Go to Date, then enter the desired date and click OK.
3. Click on the hour in the day when the activity is to start and type in a brief title for your activity. To create an event, click the desired date and type in your desired Event title.
4. To lengthen the duration of the activity, click and drag the lower edge of the activity to the desired ending time.
5. To set a reminder, invite attendees, specify a location, or other details, double click on the activity to open it in a window, as shown in Figure 21-4.
6. Fill out the desired field, then click Save and Close when finished.